New Employee Welcome Letter With Tips
A new employee welcome letter is an exciting confirmation of employment and a great chance to set the right first impression. Your welcome letter should include five key components. They are:
- Make your new employee feel welcome, valued and informed
- Confirm the new hire start date, time, dress code and other practicalities to avoid simple mix-ups
- Outline activities and expectations for the first few days
- Reaffirming your enthusiasm and commitment to your hiring decision
- Provide access to an employee handbook and new starter paperwork to save time on day one
To help you understand how to incorporate those 5 elements into a letter, we’ve put together a sample below.
Sample New Employee Welcome Letter
Dear [new recruit],
I am delighted that you’ve accepted the role at [company name]. You will be reporting to me, but I would like to welcome you to the [name of department] on behalf of the whole team. We know your experience and skills will be a great asset to the entire company.
We understand there will be a lot to wrap your head around in the first few days.
In addition to understanding [company name]’s vision, mission and strategy, as well as your position and how it plays a vital role in the success of our team and organisation, I want you to get a chance to meet key people, spend time with the team outside the office and explore the best lunch spots.
On [start date] please arrive at 9am for orientation. Our dress code is [dress code]. Your first day will include some formal training, setting performance goals with me and we will get you set up with all the necessary security passes and technology, so you can hit the ground running.
[buddy name], [buddy job title], will be your buddy for the first few weeks. When you arrive at reception, please ask for [buddy name] and they will show you around the department, introduce you to the team and make sure you have everything you need. [buddy name] has also organised a team lunch to make sure you meet everyone you will be working with.
Below is a link to our onboarding system where you can access the employee handbook and complete paperwork before your first day.
[link to onboarding system]
We are all looking forward to welcoming you and please do not hesitate to call or email me if you have any questions.